Entering labor data

Follow these instructions to enter your time online on the Edit Time Card screen.

Values may default for some fields. If the field with default value is editable, you can change the default.

To enter labor data

1. Do one of the following on the first blank line of the time card to enter a job.

• Select a job from the dropdown list. All of the jobs in your personal job list appear in the list.

• To select multiple jobs from your personal job list to add to multiple time card lines, select Add Multiple from the Job (user-defined label) dropdown list.

• If the job that you are looking for is not in the dropdown list, and the list shows a Search option, you can select it to look up a job from the company job master.

• To type the job, select Manual Entry from the Job dropdown list. On the Manual Entry screen, enter the job code. If you have access to the company job master, then you can click the Add this Job to the personal Job list (user-defined label) check box if you wish. Click OK to add the job that you entered to the time card.

2. Do one of the following to enter a pay code.

• To use the default pay code, simply accept the code that e-timecard automatically inserts when you enter a job.

• Select a pay code from the dropdown list. The list contains all pay codes in your personal list.

• If you do not see the pay code that you are looking for in the dropdown list, and the Pay Code (user-defined label) dropdown list shows a Search option, you can select it to look up a pay code.

3. Enter the hours under the correct day for this job.
   
   If the Edit Time Card screen shows a Start/Stop Time button, you can click it to enter start/stop clock entries after you enter your hours on the time card.

4. If you need to change defaults for or enter data in any of the code fields in the Extra Information area, click in the appropriate field and enter the code, or click to the right of the field to look it up. Click one of these links to see specific instructions for looking up:
   work orders—depending on your company setup, the work order may appear on the time card line to the right of the job
   cost elements
   contract labor categories
   org9s
   locations
   special pay codes
   text (remarks)—depending on your company setup, the text field may or may not offer a lookup

5. To enter additional jobs, repeat from step 1.

6. Enter other information as needed. This can include:
   entering recognition pay
   entering comments
   entering user-defined fields
   modifying job instructions
   estimating hours to completion

7. Click one of the following to save your entries.

• Save if you want to continue making entries on this time card.

• Submit if you are done and want to submit this time card for approval.

8. An error message may appear when you save or submit.

9. If one or more of your time card entries are late, the Explain Late Entries screen may appear for you to explain your late entries. Ask your e-timecard administrator for details about what constitutes a late entry.