Entering comments

You may want to enter text comments, notes, or any additional information related to your time card beyond the hours and codes that you are required to enter. You can enter comments for a job line that apply to specific days or to all days in the time card period. You can also enter comments for the entire time card. Any approver authorized to approve your time cards can review the comments that you enter.

If your company requires reason codes for time card changes, late entries, or late submits, then you can also review and edit any associated explanations that you entered by following the instructions for entering comments.

To enter comments

1. On the Edit Time Card screen, click to the left of a job line that already contains a job. The Comments screen appears. If you have already entered comments for this job or for the entire time card, they appear on the screen.

2. To enter a comment for the job that you clicked next to, for a specific day, type it in the box for that date. Repeat as needed to enter comments for more than one day. If necessary, scroll to find the day that you are looking for.

3. To enter a comment for the job that you clicked next to, for all days, type it in the box at the top of the screen that shows all dates in the time card period.

4. To enter a comment for all jobs and days on the time card, type it in the Entire time card box at the bottom of the screen.

5. Do one of the following.

• Click Apply to commit your comments and enter additional comments, then repeat from step 2.

• Click OK to commit your comments and return to your time card. When the Edit Time Card screen reappears, you will see that the icon to the left of the job that you entered comments for now appears like this: . If you entered comments for the entire time card, then you will see that the non-clickable icon above the comments icons for individual job lines appears like this: .

6. To enter comments for other job lines, repeat from step 1.

7. When you are finished entering comments, click Save on the Edit Time Card screen. This step is required to save your comments to the database.
   
   Note: Whether you can change comments that you've already entered depends on the status of the time card. Basically, if you are allowed to change the time card, you can change the comments. If the time card is not open to changes—for example, because it is archived and you aren't allowed to change archived time cards—then you can review your comments, but not change them or add new ones. Whenever you are in the View Time Card tab, you can view existing comments, but you cannot change them or enter new ones.

If necessary, you can delete comments.