Follow the instructions in this topic when you’ve already submitted a time card but your company hasn't exported it to payroll. If you need to correct a time card after your company exports it out of e-timecard, follow the instructions for correcting archived time cards.
By correcting a time card that you have already submitted, we mean any changes. This can include changing existing entries or adding new data such as an additional job line.
Note: After your time card has been approved by all required approvers, you can follow the first step of the instructions below to open it to review or print, but you cannot make changes to it. The only way to change an approved time card is to do so after your company exports it to payroll, if your company allows you to change archived time cards. If your time card is only partially approved, then you can still change it according to the instructions below.
To correct a time card after submitting it
If the submitted time card is for the current period, then it automatically appears when you log in. Otherwise, from any time card view, select the time card that you want to change from the Select a time card period dropdown list. e-timecard displays the time card for the period that you selected.
If you are in the View Time Card, View Summary, or View Report tab, click the Edit Time Card tab. e-timecard presents the following message when the Edit Time Card screen appears: "Changing a Submitted time card will invalidate all approvals and require you to resubmit."
Click on the field that you want to change. Then highlight the entry and type the new value, or select a different option from the dropdown list.
Add new information to the time card, such as additional job lines, as needed. Follow the steps for entering labor data.
Make any other changes to the time card by repeating step 3 and/or step 4.
When you are finished correcting the time card, click Save.
Depending on your administrator's settings, the Explain Changes screen may appear, listing all changes that you have made to this time card since opening it or last saving it. If this screen doesn’t appear, skip to step 11.
Select the appropriate reason code from the dropdown list.
If "(explain)" appears to the right of the reason code that you selected, then you must type specific details about the change in the Explanation field. Otherwise, the explanation is optional.
If you made more than one change on the time card, repeat steps 7 and 8 to select reason codes/enter explanations for each change.
Hint: You can apply the same reason code/explanation to multiple time card changes. Click the check box for each time card change row that you want to apply the same reason code/explanation to, or click the check box above the rows to select all time card changes on the screen. Select the reason code and type the explanation in the Multiple Changes section, then click Apply.
Click Continue. e-timecard saves your time card changes and your reasons/explanations.
You must resubmit the time card once you’ve made all changes.