Using earning codes for an employee

At this point, you have already set up your company’s earning codes and employee records. Now you will learn how to attach earning codes to individual employees. The topics that follow provide instructions for creating, changing, and deleting employee earning codes.

Earning codes relate to any type of payroll or non-payroll earnings, employee deductions, pre-tax deductions, benefits, or taxes. You can define an unlimited number of employee-specific earning codes.

e-timecard uses the standard codes that you enter for an employee type to automatically create employee earning codes when you create a new employee. You can modify or add to these codes as you wish.

The payroll earning codes that the Employee Earning Codes screen lists are the same codes that employees see when they select from the Pay Code (user-defined label) dropdown list on the Time Card screen. Depending on your setting for the Select Pay Codes from field on the Employee Types screen, e-timecard Data tab, employees may also be able to select Search to look up from all standard codes for their employee type or from all company codes.

The Date From and Date Through fields in the employee earning code record affect calculations for accruals, benefits, and whether employees can enter hours in e-timecard, so make sure that the defaults for each employee are accurate. The Date From defaults to the employee’s hire date from the employee record.