Reviewing archived time cards

You can review time cards that your company has already exported to payroll. We call these archived time cards. You can view only those archived time cards that belong to employees who you are authorized to approve. Approvers can never change archived time cards.

Hint: This topic tells you how to use the View Archived tab to access archived time cards that are already fully approved. You can use the View for Approval tab to view archived time cards that you still need to approve or reject.

Follow these steps to retrieve a list of archived time cards for review.

To review an archived employee time card

1. Do one of the following to access the Approval Archived screen.

• From the upper-left corner of any e-timecard application screen, click Time Card > Approval View > View Archived.

• From any approval screen, click the View Archived tab.

2. Select an employee from the dropdown list. If you do not see the employee who you are looking for, select Search from the dropdown list to look up the employee.

3. Enter a time card period from date and through date, or leave the fields blank to retrieve archived time cards from all periods for the employee who you selected. You can enter dates manually or click to the right of either date field to select a date from a calendar.

4. Click Retrieve. e-timecard lists archived time cards according to the criteria that you entered.

5. Do one of the following, depending on whether you want to review one archived time card or multiple time cards.

• One time card: Click Select to the left of the time card that you want to review. The View Time Card screen appears with the time card that you selected.

• Multiple time cards: Click the check box to the left of each time card that you want to review, then click Review Selected. The View Time Card screen appears with the first listed time card among those that you selected.
  
  The order in which the time cards appear depends on how you sorted the list on the Approval Archived screen; by default, it's sorted in descending order by start date so that the most recent time cards appear first. At any time, from any time card view, you can select a different time card from the Select a time card period dropdown list to move among the archived employee time cards that you selected to review.

6. On the View Time Card screen, you can see the daily allocation of time to each job, exactly as entered by the employee, except in display-only format. If desired, you can look at another view of the time card or view additional time card information.
   If you do not want to change the time card, skip to step 16.

7. Once you have finished reviewing the employee time card, do one of the following, depending on whether you selected to review one time card or multiple time cards.

• One time card: Select the option that you desire under Time Card > Approval View at the upper-left of the screen.

• Multiple time cards: Select the next archived time card that you want to review from the Select a time card period dropdown list.