The instructions that follow tell you how to approve time cards one-at-a-time as you review them. We assume that you have already logged in to e-timecard and accessed the approval view.
If your company’s setup requires you to view employee time cards before you approve them, then it may be easier for you to approve each employee’s time card as you review the entries. If you would rather review the time cards first, then approve them from the Approval View screen, follow steps 1 and 2 below, then go to the instructions for approving time cards in groups.
To approve time cards by employee
From the Approval View screen, do one of the following, depending on whether you want to review one time card or multiple time cards.
One time card: Click Select to the left of the time card that you want to review. Either the View Time Card screen or the View Summary screen appears with the time card that you selected.
Multiple time cards: Click the check box to the left of each time card that you want to review, then click Review Selected. Either the View Time Card screen or the View Summary screen appears with the first listed time card among those that you selected.
The order in which the time cards appear depends on how you sorted the list on the Approval View screen; by default, it's sorted by employee last name. At any time, from any time card view, you can select a different time card from the Select a time card period dropdown list to move among the time cards that you selected to review.
Your company's setup determines the view that the time card opens in. If desired, you can look at another view of the time card or view additional time card information.
Hint: You can always approve time cards from the Edit Time Card, View Time Card, and View Report screens. If your company is set up to automatically display the View Summary screen when you open a time card for review, then you can always approve from this screen as well; otherwise, you need to review the time card from one of the other three screens first before you can approve from the View Summary screen.
If a Password field appears to the left of the Approve button, enter your password here. This is the same password that you use to log into e-timecard.
Note: If your company has special certification text that it wishes you to view before approving, you can click Read Certification to the right of the Approve button.
To approve the employee time card, click Approve. e-timecard updates the time card status to Approved.
e-timecard presents a message to confirm that you have successfully approved the time card. The screen that this occurs on depends on whether you selected one time card or multiple time cards to review in step 1.
One time card: e-timecard returns you to the Approval View screen. Repeat from step 1 to approve additional employee time cards.
Multiple time cards: e-timecard brings you to the next time card listed among those that you selected, in the same time card view in which you were viewing the one that you just approved. Repeat from step 2 to approve this time card.
If you approved the last time card listed among those that you selected, then the Approval View screen appears instead, even if there are more time cards in the selected list that you did not yet approve or reject.