Viewing missing time cards

As an authorized payroll administrator, you can view a list of time cards that employees haven't created yet. Sometimes, these time cards are called missing time cards. You may want to do this at the end of the time card period to see which employees in a specific department still need to enter their time.

Once you retrieve missing time cards, you can email the employees to remind them that they need to create time cards for the period.

Note: To use e-timecard to send emails to employees, they must have valid email addresses in their employee profiles.

Follow these steps to retrieve a list of missing time cards and send email alerts to the employees.

To view missing employee time cards

1. From the upper-left corner of any e-timecard application screen, click Administration > View Missing Time Cards. The View Missing Time Cards screen appears.

2. Enter a time card period start date. This field is required. You can enter a date manually or click to the right of the field to select a date from a calendar.

3. Enter the org9 (user-defined label) that the employees whose missing time cards you want to review belong to. This field is required. You can look up an org9 by clicking to the right of the field.

4. Click Retrieve. e-timecard lists missing time cards according to the criteria that you entered.

5. If you do not want to email employees to alert them to their missing time cards, skip the remaining steps.

6. Click the check box to the left of each employee who you want to email.

7. Click Email Selected. Your computer's email application opens an email window that includes your own address in the To field and the addresses of the employees who you selected in the Bcc field. In the Subject field, "Missing time card" defaults, but you can change it.

8. Follow your normal procedure for sending email.