If your administrator set up user-defined fields to appear in expense distributions, then you can make entries to those fields as shown below. These steps assume that you have already entered expense distributions for the report.
To enter user-defined fields in expense distributions
Open the expense report on the Edit Expense Report screen.
To enter a user-defined field value for an expense distribution that applies to:
a specific date and category,
click 
to the right of the cell, then
click 
to the right of the
Amount field on the Expense Detail screen
a specific column, click under
the appropriate date
a specific category, click
to the left of the appropriate
row
the entire report, click Expense Distribution toward the top of the screen
The Expense Distribution screen appears.
Click
to the right of the expense distribution
line for which you want to enter user-defined field values. The User-Defined
Fields screen appears.
Make
entries to user-defined fields as needed. Depending on the setup for
a user-defined field, you may be able to enter text, enter a number
including decimals, select a value from a dropdown list, click a check
box on or off, or enter a date or click 
to the right of the field to select a date. Some fields may be required.
Click
OK. The Expense Distribution screen reappears. To the right of the
distribution line, the button image changes to 
to indicate that you have made entries to user-defined fields.
Repeat steps 3 through 5 as needed to enter user-defined values for additional distribution lines at the same level.
Click
OK. This step is required to commit to the database your user-defined
field entries for expense distributions.
The Edit Expense Report screen reappears.
Repeat steps 2 to 7 as needed to enter user-defined values for distribution lines at different levels of the expense report.
Note that if you’ve entered any user-defined fields for a report’s distributions, you can see them all at one time by clicking Distribution Summary from the Edit Expense Report screen.
When the Expense Distribution Summary screen appears, select
Job Number, Cost Element, Category, Date from the View Expense Summary
by dropdown list. If you see
to the right of any distribution line, you can click it to view that line’s
user-defined field entries in read-only format.