Setting up the expense category to offset negative amounts

You can have employees enter negative dollar amounts on expense reports to adjust for advance payments that were greater than actual expenses.

You offset negative amounts with a separate expense category that indicates whether to debit the petty cash or checking account for money returned.

Because e-xpense does not allow the total expense amount due to the employee to be less than zero, the employee’s negative and offset entries must balance. The result is that the net amount you post to Accounts Payable is zero or greater.

The only setup required is for you to create the expense category to offset the negative amounts. Follow your normal procedure for setting up expense categories.