Running subsequent imports

The JAMIS import loads the necessary master data from JAMIS to e-timecard. The initial load builds most of the master files with your JAMIS data. Subsequently, you must run this procedure on a regular schedule to update for new employees, jobs, etc.

The nature of your business and the frequency of modifications to jobs, cost elements, and employees governs how often you should run the import from JAMIS to e-timecard.

During subsequent imports, the program drops and rebuilds all files except for the following.

Employee types
Employee master
Employee earning codes
Job master

Once the program creates the employee type file, it never changes it during subsequent imports. This allows you to create additional employee types when the need arises.

The program overwrites all fields in the employee master, employee earning codes, and job master files except for certain fields that you can choose to retain or overwrite each time that you run the import. This lets you keep changes that you’ve made to these fields in e-timecard since the last import. The table below explains the fields that you can retain.

Setting	Explanation
Employee’s Department	Select this option to retain the employee’s home org9 setting in e-timecard.
Employee’s Manager ID	If you don’t select Employee’s Manager ID, then the program overwrites the employee’s manager. If you are integrated with a version of JAMIS earlier than 4.03, then the program always updates with the org9 manager from JAMIS. If you are integrated with JAMIS 4.03 or later, then the program updates with the JTC Supervisor from JAMIS unless it doesn’t find one, in which case it uses the org9 manager from JAMIS.
Employee’s Location	Select this option to retain the employee’s location setting in e-timecard.
Employee’s Approver	If you don’t select Employee’s Approver, then the program overwrites the employee’s approver. If you are integrated with a version of JAMIS earlier than 4.03, then the program always updates with the org9 manager from JAMIS. If you are integrated with JAMIS 4.03 or later, then the program updates with the TC Approver from JAMIS unless it doesn’t find one, in which case it uses the org9 manager from JAMIS.
Time Card Approver Flag	Select this option to retain the time card approver setting in the e-timecard employee master. If you check Time Card Approver Flag, then the import does not overwrite the setting for the Time Card Approver check box on the Employee Details screen, e-timecard Data tab, even if the employee’s time card approver setting changed in JAMIS. Checking both Employee’s Approver and Time Card Approver Flag ensures that the employee’s approver will remain the same and that the approver will still be set up as a valid time card approver.
Job’s Department	Select this option to retain the job’s org9 setting in e-timecard.
Job’s Manager ID	Select this option to retain the job’s manager, which corresponds to the MNGR_1_ID field in the e-timecard job master.
Job’s Description	Select this option to retain the job’s description in the e-timecard job master.
Pay Code’s Job and Cost Element	If you select this option, then the import does not update the default job and cost element in the employee earning code record unless it creates a new record.