Periodic processing when integrated with JAMIS

This topic tells you how to run regular, scheduled time card processing with e-timecard integrated with JAMIS.

Caution: Back up your e-timecard database prior to running the import from JAMIS.

When you are using e-timecard integrated with JAMIS, this is the processing cycle:

1. Employees record their hours to e-timecard.

2. Employees submit time cards to time card approvers.

3. Time card approvers approve time cards.

4. You or a site administrator reviews time cards to ensure that time cards are ready to be transferred to JAMIS Payroll.

5. Run the Export Time Cards program to load employee time cards to the JAMIS Payroll module.

6. Open or close time card periods as needed for each time card schedule code.
   
   The timing of this step is flexible, but you must open the new time card period before employees can begin entering time for their new work week.

7. Run the PRASCII import to JAMIS Payroll, then follow standard processing procedures.

8. Run the Import from JAMIS program to rebuild the job master, bring in new employee records, and update employee accrual information. If you use work orders, then you must import them with the Import from Third Party program.
   
   You can run the import to e-timecard at various intervals during the time card cycle. The frequency depends on how often your company updates job numbers, new employees, and employee accruals.

9. In e-timecard, update the new employee records with the time card approver and employee’s email address if you do not maintain these in JAMIS.