Periodic processing when integrated with a third party

This topic tells you how to run regular, scheduled time card processing with e-timecard integrated with a third-party product.

Caution: Back up your e-timecard database prior to running the import from a third-party product.

When you are using e-timecard with a third-party product, this is the processing cycle:

1. Employees record their hours to e-timecard.

2. Employees submit time cards to time card approvers.

3. Time card approvers approve time cards.

4. You or a site administrator reviews time cards to ensure that time cards are ready to be transferred to payroll.

5. Run the Export Time Cards program to create an ASCII export file.

6. Open or close time card periods as needed for each time card schedule code.
   
   The timing of this step is flexible, but you must open the new time card period before employees can begin entering time for their new work week.

7. Run an ASCII import to your payroll, then follow standard processing procedures.

8. Run an ASCII export to get the latest data from your accounting system. Then, run the e-timecard Import from Third Party program to rebuild the job master, bring in new employee records, and update the employee accrual information. If you use work orders, then you must import them with the Import from Third Party program.
   
   You can run the import to e-timecard at various intervals during the time card cycle. The frequency depends on how often your company updates job numbers, new employees, and employee accruals.

9. Update the new employee records with the time card approver and employee’s email address.