e-xpense gives you the option to disable an expense form. You may find this useful if there is a form that you no longer want employees to use, but you need to keep it in the system, perhaps because there are still pending reports attached to it.
When you disable an expense form, it continues to exist in the system, but employees no longer see the form when they view the list of available forms from which they can choose to create a new request or report. Both employees and approvers, however, can still access existing requests and reports that are based on disabled expense forms.
The act of disabling an expense form, unlike deleting, is not permanent. You can select a different form type at any time if you wish to resume letting employees create requests and reports that are based on the form.
To disable an expense form, retrieve it on the e-xpense Forms screen, then select the Not Used option from the Form Type dropdown list.